In 2017, we moved to a new building. We’d like to use our transition as an example in breaking down our experience with project management & office moves. Our hope is that, by reading this, you can avoid learning some of these lessons the hard way. In this installment of the blog series, we’re going to outline how to go about determining if relocation is the right move for you: this involves introspection & establishing criteria to be make an informed decision about whether to move offices.
Reasons Businesses Move Offices
All move processes begin by arriving at the decision that the current space is no longer suitable to meet an organization’s needs. Normally, this occurs for one of the following reasons:
- The company is nearing, at, or already exceeding capacity and needs more space.
- Cutbacks in personnel mean that the company needs less space.
- The company needs new space to establish a presence in new geographic market.
Deciding To Move Offices
So, how do you know if relocation is the right move for your business? Before you start making plans and pulling triggers, there are 3 things to do and 3 things to remember.
3 Steps to Take
- Conduct Cost-Benefit Analysis: put a value on achieving your objectives, then compare that to the costs of downtime, marketing the transition, contract reconciliation & furnishing the new location. In addition to these, the cost of relocation & moving supplies, weigh the effect of meeting your goals against an array of less tangible factors. What effect will the move have on your earnings ceiling? Operational logistics? Existing market?
- Outline Key Components: what aspects of the new space can you strategically integrate to meet your objectives, and how? Our shortlist includes work area types, facility requirements, tech integrations, storage capacity, desired aesthetic & amenities.
- Assemble & Assess Team: Coordinating a move requires garnering support of your plan from the executive team, which should be secured and leveraged toward generating willingness down the ladder. Effective team members have the necessary authority & capability to execute their responsibilities – they also need the ability to incorporate those responsibilities to their routine comfortably.
3 Considerations to Make
Do those steps seem a bit preemptive? It’s our belief that planning for execution initially makes for a more effective transition. During these steps, it’s important to keep the following questions in mind to ground the decision-making process.
- Necessity: is it possible to achieve desired goals without changing spaces?
- Options: would an alternate course of action meet objectives more effectively?
- Timing: are there foreseeable issues that could impede the transition?
Thanks for Reading!
This piece examines major considerations to be made when deciding whether relocation is the right move – check out the infographic below, print & share as you like! Looking for something a little more in-depth? We’ve poured 50+ years collective experience in project management and commercial relocation into one robust resource – click the link below to receive your complete PDF whitepaper for “Surviving the Move”!